To be a focal point in the department or division for coordinating and streamlining the workflow. To communicate and follow up on pending issues and taking necessary corrective actions as per policies and procedures.
Academic and Relevant Experience Requirements:
Bachelor’s Degree in Business Administration or any relevant discipline.
5 years of working experience
Ideal candidates will possess the below, but not limited to the following:
Fluency in English is essential
Preference will be given to candidates who are fluent in Arabic
Fluency in French will be an advantage
Proficient computer skills
Strong interpersonal skills
Coordinate the preparation of annual budget and work plan by collecting and collating data from required parties.
Assist the division manager / department director in time management.
Assist the division manager / department director in maintenance of daily schedules and meetings.
Coordinate the organization of events by communicating and following up with concerned parties.
Ensure the requirements of the different meetings/events are performed and provided.
Follow-up on disbursement of payment to vendors and consultants.
Assist in travel settlements of staff members by following up with concerned departments.
Coordinate the arrangement of travel and logistical requirements for missions and events.
Prepare contracts and draft terms of references for consultants under technical guidance of professional members of the division / department.
Prepare memorandums on routine and outstanding issues.
Facilitate visitors and coordinate arrangements for the department’s delegations hosting and logistics.
Advise on relevant policies & procedures and their implementation