Executive Secretary Required - Oman

Description: Executive Secretary required for Oman: Mail CV immediately to acemanagement2003@yahoo.com

The Executive secretary is responsible for providing secretarial , clerical and administrative
support in order to ensure that services are provided in an effective and efficient manner.

Responsibilities
Provide office support services to ensure efficiency and effectiveness within the CEO office.
Receive, direct and relay telephone messages and fax messages for the CEO office.
Maintain the general filing system and file all correspondance from /to C.E.O.'s office.
Planning and preparations of meeting, conferences and conference calls.
Preparing minutes of meeting and recording.
Maintain an adequate inventory of office supplies.
Typing confidential documents for CEO.
Regular follow ups with all managers for all their pending tasks, updating the pending task file
on the basis of feedback from Managers on their pending tasks/ over due tasks & reporting to the director.

Handling all travel plans of C.E.O.
Acting on behalf of C.E.O. for follow up with any executive of the organisation on any urgent
matter
Taking dicatation from C.E.O. and drafting the same and finalize it with C.E.O.- in case of any
circular/ any Memo/ any internal or external communciation from C.E.O.'s office
At all times, to act as a useful link between C.E.O and all managers of the organization, keeping
Managers clear at all times, about need for adhering to C.E.O's requirements from them, in the
larger interest of the organizational growth and to act as a strong motivating force for
Managers to finish all pending tasks in time and to fulfil requirement
Any other task required from time to time

Skills and Personal Attributes
Excellent office administration skills
An understanding of relevent legislation, policies and procedures in Sultanate of Oman.
Excellent book keeping skills, analytical and problem solving skills.
Effective in verbal, written and oral communication skills.
Computer skills required with efficiency in MS Office package.
Stress and time management skills.
Be Honest and trustworthy, respectful, flexible and demonstrate sound work ethics.
High level of maturity required while communicating C.E.O's requirements and values down
the line and should have enough capacity to motivate Managers/ staff down the line to
be aware of C.E.O's values at all times and to reciprocate accordingly.

Interviews in Bangalore, India on March 17th, 2010
Candidates interested may mail their CV's in ms word only with Photograph, copy of certificates , Passport & also stating their present salary & expected salary to : acemanagement2003@yahoo.com or contact Tel: 0091-755-4293336, or 0091-755-4256156 or Skype id: noronha.francis