Wednesday, July 10, 2013

Country Administration Manager - CEVA Logistics - Jeddah Saudi Arabia

The Administration Manager role is to undertake all activities for official submission / collection of application approval and timely processing of various legal documents. Must follow and ensure compliance with company policy and procedure for processing of / delivery of assigned services. Provide assistance, support and advice to personnel on all matters relating to Government visa regulations and licensing requirements.

Saudi National Preferred.
Experience: 3 years experience in similar position
Knowledge: Strong background of country Labor law and different procedures with the local authorities.
Languages: Fluent in English and Arabic - Verbal and Written
Computer Skills: Computer literacy in database, spreadsheet and word processing packages. Knowledge of data entry software packages required.
Knowledge of Government Offices including Immigration, Police, Water, Electricity and Municipality. A working knowledge of Embassies, and Medical Centers.
A current Saudi driving license is essential.
Excellent interpersonal Skills.
Ability to work with minimal supervision and be able to prioritize tasks.
Patience, Diplomacy and Persuasiveness are required.
Be available to trouble shoot out of office hours.
Demonstrates work effectiveness as a team member in a multicultural environment.

Public & Government Relationship:
• Organize periodic renewal of Licenses i.e chamber of commerce, Civil Aviation,,, etc.
• Submission of documentation to obtain licenses and efficient collection of Licenses to take place when completed.
• Submission of correct documentation to the Ministry of Labour for visa applications.
• Take, submit and collect all necessary documentation in order to organize all Employee official paperwork.
• Arrange medical tests, passports, memos, promotional draws and fine resolution.
• Represent the Company at locations such as the Police Station, Airport, Hotels, Embassies, Ministries/Municipalities & other significant Departments and in accordance with services such as mobile & landline phone services connections/disconnections/repairs), mail, electricity.
• Accompany the employee as they exit the country.
• Arrange Transit/Visit visas for visiting consultants/advisors.
• Liaise with HR to identify visa requirements,
• Advise employees on and ensure timely receipt of all necessary documents requires to obtain the necessary entry, work and/or residence visas for employees of the company.
• Assist in the meeting of new staff at the point of entry with visas and any other documentation procedures.
• Assist in the certification of certificates with the Ministry of Foreign Affairs and Embassies.
• Issue official letters on behalf of company to Ministries and Embassies.
• Ensure employees follow the correct procedures regarding cancellation of visas prior to termination of employment.
• Maintain database records providing full details of employee visa information.
• Notification of absconding employees.
• Accompany departing staff to the airport when required to obtain visa clearance.

Gian Paolo Naef
SEMEA HR Director
+39 (0) 289230502
E-mail: gianpaolo.naef@cevalogistics.com