Wednesday, December 24, 2008

Administration Assistant Bin Houfan Commercial - Abu Dhabi - United Arab Emirates

Industry Type: Petroleum / Oil & Gas
Functional Area: Administration
Location of Job: Abu Dhabi - United Arab Emirates
PURPOSE To perform administrative duties to support the assigned department/ section. DIMENSIONS The Administration Assistant has a contribution to the budget related to the assigned activities of the concerned department/section. BACKGROUND The reporting relationship of the Administration Assistant varies from an Officer level to Department Head level. Senior employees, while performing their tasks require support in typing, filing, maintaining and updating data in the computer system, handling mail, and photocopying. Administration assistants are assigned in various departments to perform such duties and require to provide the supervisor or concerned employees necessary records, information and up-to-date status of the activities. They normally receive work and guidance from different employees of the assigned section/ department. Therefore, it is a major challenge for the incumbent to organise and prioritise the activities based on urgency and importance, handle different issues at the same time and maintain confidentiality. Internally the incumbent has contact with different levels of employees up to Department Head level. Externally has contact with concerned parties related to the activities of each Department. The incumbent should be familiar with company procedures and organization on related area. MAIN ACCOUNTABILITIES • To maintain and update a variety of records and data in the computer system. • To draft and type correspondences, proof read and dispatch to the concerned, compile data and prepare reports, charts, and tables. • To process incoming/outgoing mail, send/ receive telex, e-mail or facsimile messages. • To follow up related activities and provide supervisor with records, files, information and up to date progress/ status when needed. • To answer queries of employees on related matters and to coordinate with other department employees or outside parties on work related issues. • To verify or process invoices, as required. • To maintain confidential and general filing system, and keep required office stationery and supplies. • To make necessary administrative arrangements during various meetings. MAIN CHALLENGES • To cope with the workload due to performing different sections’ work within the assigned department, taking into account conflicting priorities and handling different subjects at the same time.

Profile: MINIMUM REQUIREMENTS • Candidates should be available inside UAE • Minimum of 5 years experience in a similar job preferably in a technical field. Excellent MS office knowledge & typing speed.
Experience 5 - 10 years
Education Basic - Bachelor of Business Administration ( Management )
Nationality Any Nationality
Gender Any

Contact :Reference Code hrd.aa.241208
Name Kristine Munar - HR Coordinator
Email: hrd@binhoufan.com