Tuesday, June 5, 2012

Executive Secretary - Beyout Investment Group - Kuwait

Appropriately and politely respond to guests, visitors and other organization employee according to the policies and procedures.
Processing general correspondence as necessary. Keeping a watch on GGM’s& DGM’s calendar, fixing appointments and other agendas
Generating necessary reports requested by GGM& DGM
Keeping track of calls and other communique in the absence of GGM&DGM
Attending to daily office procedures (egg. Phone/Fax enquiries, filing etc.)
Providing administrative support including but not limited to typing, filing and mailing.
Answer telephone line, make referrals, take messages and direct incoming calls appropriately.
Improve and maintain office files (electronic and hard copy) & correspondence.
Arrange and coordinate for the business meeting internally and externally. Writing Minutes of Meeting.
Arrange and coordinate the schedule for all appointments.
Takes and transcribes dictation on technical and confidential matters from the GGM or DGM
Handles any other tasks within the department
Maintain standards of safety and comply with Company’s Health and Safety policy
Maintains a strategic working relationship with team and all key departments.
Be a lead Ambassador of BIG at all times

Bachelor’s degree/Diploma
Minimum 2+ years of administrative experience
Good Customer service skills, telephone etiquettes
Medium proficiency in Microsoft Excel, Word, Outlook, Internet Explorer
High level of verbal and written communication skills (English essential, Arabic is an added asset).

Beyout Investment Group(BIG)
P.O Box : 2992 Safat 13030, Kuwait
Telephone: (+965) 1821182
Fax         : (+965) 22320151
E-mail      : info@bigholding.com
Company site: www.bigholding.com