Saturday, December 21, 2013

Executive Secretary - Almajdouie - Dammam Saudi Arabia

 Basic computer skills; familiarity of Microsoft Office…etc.
 Good communication skills.
 Basic report writing skills.
 Basic time management skills

 Provides basic level secretarial support to the direct manager and other sectional staff to facilitate the efficient and effective running of the department.
 Prepares computer-based draft correspondence to company standards from general guidelines provided by originator, and submits for review and types final version for signature by Manager or others and distribution.
 Supervises Office Assistants and carries out routine daily tasks, following established procedures, to assist in achieving the outputs of the department. Includes maintaining staff records/files, data inputting, distributing internal and external documentation, arranging for drivers and carrying out other ad hoc tasks.
 Receives calls and personal approaches and determines the nature of the enquiry in order that it can be directed to the appropriate person.
 Assists senior employees in carrying out more complex tasks in order to develop skills and fulfill tasks.
 Assists in maintaining satisfactory levels of office supplies through monitoring usage and informing when replenishment is needed.
 Provide assistance to the manager as required or requested that include word processing, transcription, information research, filing, taking and directing telephone messages, draft memos, financial and other reports as appropriate.
 Facilitate and communicate with other parties or divisions regarding providing them with needed information for financial, performance, calendar, human resources…etc.
 Arrange and assist with meetings, conferences within the division or other divisions for the manager and other employees as appropriate, and manage the meeting room activities (if any).
 Schedule and perform data entry through ERP, word processing and spreadsheet activities; format, revise and prints out final copies of complex documents.

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