Friday, January 25, 2013

Administrative Assistant - Nestle - Dubai - United Arab Emirates

The primary responsibility of the Administrative Assistant is to support the Advertising and Promotions (A&P) Coordinator in all received samples for product listing purposes, Point of Sale Material (POSM), and receive Municipality permits. This candidate will be the first contact person in Nestlé Abu Dhabi for visitors and callers while projecting a professional image. They will fully handle the office management tasks from pantry to stationary and internal mail courier amongst all departments. The candidate should be able to work in a fast pace environment, take initiative, be incisive and flexible with the variety of the work load.

·         Responsible for receiving all related documents to the A&P Department (Sampling, Invoices, Delivery Notes / Orders, Municipality permits / requests) and coordinate all received samples for Product Listing purposes (Promotions, new launches and re launches).
·         Assist the A&P department in receiving POSM.
·         Constant follow-up between all departments on administration requirements.
·         Responsible for obtaining and clearing all related petty cash transactions.
·         Be the first contact person for visitors and callers while projecting a professional image.
·         Ensure that all company telephone lines are functioning properly.
·         Receive and dispatch a company mail and couriers and maintain the necessary records.
·         Receive and direct company visitors as per the set procedure.
·         Manage the time & attendance system and prepare the necessary reports.
·         Responsible for maintaining and replenishing all office supplies (pantry items and stationary).
·         Provide assistance and training to Abu Dhabi employees in regards to employee database services.
·         Assist with all documents related to PR for Abu Dhabi employees (legal governmental entities).
·         Responsible for all Abu Dhabi HR related P2P processes.

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