Tuesday, October 22, 2013

Administration Officer - Riyadh - ABB Group

As an Administration officer you should have the ability to compose correspondence and produce a variety of documents using Microsoft office suite and various software packages. Preparation of PowerPoint presentations and creating and manipulation of data on spreadsheets and/or database software programs utilizing formulas. Establish and maintain confidential executive filing systems, including follow-up files, which permit timely and accurate reference to business matters. Prepare expense reports for executives including international exchange rate calculations. Plan daily files and information packages (including expediting in advance) to prepare executives for calendar and deliverables. Proactively conduct daily calendar briefing. Manage phone calls by providing answers, decisions and instructions to aid in the resolution of routine matters. Receive and assist visitors, recommending other contacts as appropriate. Make complete travel arrangements and coordinate meetings and conferences with customers' high level executives for the executives as well as for Business Development Managers and Project Managers. Arrange for facilities, transportation, lodging and special activities. Manage the opportunity tracking system, ProSales, including system updates, maintenance and report generation to ensure timely and effective responses to customers and effective coordination of proposal elements offered concurrently to different customers. Perform a variety of other duties such as conducting surveys, coordinating and documenting bookings forecasts, and analyzing market research questionnaires.

Ideally you'll hold Administrative Diploma With 2 years of experience will be an ideal fit, and most be fluent in English, Saudi national.

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